The foundation of the Rubriq system is a web-based network that can handle large volumes of manuscript submissions. Our proprietary (and patent-pending) software and scorecard rubric will match and assign papers to the appropriate peer reviewers, manage reviewer deadlines, generate scorecards from submitted reviews, and then match papers with journals based on several key criteria.

How It Works

The diagram below shows an overview of the basic steps. After receiving all the pieces of the final report, the author chooses whether or not to make revisions, and whether or not to include the report with the manuscript submission.

(1) author submits paper (2) plagiarism check (3) paper matched to reviewers (4) reviewers complete scorecard (5) journals recommended

The Rubriq process from different points of view:

  1. Create an account, submit your paper, and pay online using one of several accepted methods of payment.
    • Rubriq will classify your paper by subject area and keywords, check for conflicts of interest and ethical statements, and score for text similarity against the published literature (plagiarism check). These combined items create the Compliance Check portion of the Rubriq Report.
    • Your paper is then matched to three academic reviewers in the same research area.
    • The reviewers complete independent, blinded reviews of the manuscript by filling out the Rubriq scorecard and leaving bulleted comments for the authors.
    • The reviews are compiled into a single report (Rubriq scorecard) with numerical scores for the quality of the research, the quality of the presentation, and the novelty and interest. These scores are used to calculate an overall score for the manuscript (R-Score).
    • Using the reviewer evaluation and our comprehensive journal database, the Rubriq team assembles a list of journals likely to be the best fit for the manuscript. The journal recommendation list includes detailed information about each journal, including acceptance rates and time to first decision.
  2. Log in to your account to review the completed Rubriq Report (the Rubriq Scorecard and Compliance Check), and the journal recommendation list.
  3. You then select a journal and either revise your paper based on feedback received (recommended), or submit your paper to a journal without changes.
  4. When you submit to a journal, attach a copy of your report under "supplementary materials", and/or give the journal your unique verification code to view your entire report online at scorecards.rubriq.com. If you revised your paper after receiving your Rubriq Report, be sure to include details in your cover letter about how you addressed the reviewer comments.
  1. Create an account, and complete the reviewer application.
  2. Once accepted, complete your reviewer profile, set your availability and preferences, and complete online training for how to navigate the website and use the scorecard.
  3. You will then be matched to papers by keywords from your own publication history and technical expertise. These papers will show up on your Reviewer Dashboard.
  4. Then you will claim or accept matched papers that are of interest to you.
  5. Read the manuscript and complete the scorecard report via the website within the given deadline.
    • The comments and scores from all three reviewers are compiled into the Rubriq scorecard, which is sent to the author and made available for reference to the reviewers of that manuscript.
    • You will then receive feedback on your review, and compensation for your time. You can set your payment preferences and view your work history from your Reviewer Dashboard.
    Whether or not your journal has an account, you may still receive submissions with Rubriq Reports attached as supplementary materials.

    All journals can use the detailed reviews from three subject experts, plagiarism report, and other components of the report to accelerate the screening process. This information should help editorial departments make rapid yet well-informed decisions about which papers to send to peer review.

    With an account, however, journals can also update and control journal profile data, access all Rubriq Report data (including reviewer profiles), promote themselves to Rubriq authors, and encourage authors to include the Rubriq Report with their submissions.

  1. Editors who wish to manage a journal account need to fill out a request form (found here), which is then reviewed and verified by the Rubriq team. Please indicate on the form if you already have a Rubriq account.
  2. Once approved, go to the Journal section of your dashboard to update your profile. This profile information is displayed to Rubriq customers, but also is shown publicly on the new JournalGuide site.
  3. Under the Preferences tab, indicate that you wish to be displayed as "Active" in the network, and upload your journal logo.
  4. Check the Resources section for information and tips on how to encourage authors to use Rubriq.
  5. When you receive a Rubriq Report verification code, go to scorecards.rubriq.com to access the reviews. Your journal account gives you complete access to all sections, including reviewer profiles.